Job Description

TPG- Document Controller (Miami Lakes, FL)

Department: Quality Control

Job Description

Job Title:                DOCUMENT CONTROLLER

Department/Location:    Quality Systems

Reports To:    Quality System Manager

FLSA STATUS: Non-Exempt

Position Summary:

The Document Controller will support the development and coordination of activities involving document control, including distribution of controlled documents, tracking, and reporting on document review status.

 

Essential Duties and Responsibilities:  

Ø  Process documents per the company’s Change Control Procedure for revision and approval;

Ø  Review Change Requests to determine distribution requirements, and processes distribution requests according to established procedures;

Ø  Coordinate the activities of document control, including distribution, registration and, and notification;

Ø  Maintain the company’s electronic database of all filed documentation to ensure fast retrieval of documents;

Ø  Timely distribution of latest revision documentation to all appropriate users and ensure that obsolete documentation is removed from distribution;

Ø  Manage the document control process to ensure that all employees have the latest revisions of appropriate documentation in a timely manner;

Ø  Responsible for Controlled Copies Distribution and for providing copies as requested;

Ø  Manage Notifications and Follow-up Communication for NCPR Process;

Ø  Implement Control of Measuring and Monitoring Devices procedure;

o   Maintain Equipment Calibration Log

o   Notify equipment owners of calibration/validation status

o   Identify proper disposition of damaged equipment (unable to be calibrated) with Accounting department.

o   Coordinate calibration services

 

 

 

Ø  Maintain Internal Records;

o   Master Lists of Controlled Documents

o   Maintain Change Request Logs

o   Sales Order Inspection Records

o   Validation Records and Log

o   MSDS Stations

o   Non-Conforming Product Reports

Ø  Assist the Quality Systems Manager in the collection, analysis, and reporting of quality data.

Other duties may be assigned to meet business needs.

Qualifications/requirements:

This position requires an extremely detailed oriented person. Requires excellent communication skills in the English language, in both verbal and written form, with an ability to interact with professionals from a variety of disciplines. Employee needs to be proficient in MS Word, Excel, and Outlook. Employee needs to have the ability to work under pressure, multi task, and have exceptional organizational skills.

 

 

OTHER QUALIFICATIONS: 

Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

 

Ability to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.

 

Compliance with all personnel policies.

This position requires use of and access to information which is subject to the International Traffic in Arms Regulations (ITAR).  Accordingly, all Document Controllers must be U.S. persons within the meaning of ITAR.  ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Temporary Resident, Political Asylee, or Refugee.

Education/Training/Experience:

High School Diploma or equivalent. Minimum of three years experience in document control processes required.

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Regularly required to stand or sit, and move about the facility.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work usually performed in an office setting. The noise level in the work environment is usually moderate


Job Type
Full Time