Title: DOCUMENT CONTROLLER
Department/Location: Quality Systems
To: Quality System Manager
FLSA STATUS: Non-Exempt
The Document Controller will
support the development and coordination of activities involving document
control, including distribution of controlled documents, tracking, and
reporting on document review status.
Essential Duties and Responsibilities:
per the company’s Change Control Procedure for revision and approval;
Requests to determine distribution requirements, and processes distribution
requests according to established procedures;
activities of document control, including distribution, registration and, and notification;
the company’s electronic database of all filed documentation to ensure fast
retrieval of documents;
distribution of latest revision documentation to all appropriate users and
ensure that obsolete documentation is removed from distribution;
Manage the document
control process to ensure that all employees have the latest revisions of
appropriate documentation in a timely manner;
Controlled Copies Distribution and for providing copies as requested;
Notifications and Follow-up Communication for NCPR Process;
Ø Implement Control of Measuring and Monitoring Devices
Equipment Calibration Log
equipment owners of calibration/validation status
disposition of damaged equipment (unable to be calibrated) with Accounting
Master Lists of
Sales Order Inspection
Records and Log
Assist the Quality
Systems Manager in the collection, analysis, and reporting of quality data.
Other duties may be assigned to meet business
This position requires an
extremely detailed oriented person. Requires excellent communication skills in
the English language, in both verbal and written form, with an ability to
interact with professionals from a variety of disciplines. Employee needs to be
proficient in MS Word, Excel, and Outlook. Employee needs to have the ability
to work under pressure, multi task, and have exceptional organizational skills.
to safely and successfully perform essential job functions consistent with the
ADA, FMLA, and other federal, state and local standards, including meeting
qualitative and/or quantitative productivity standards.
to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA, and other
federal, state and local standards.
with all personnel policies.
This position requires
use of and access to information which is subject to the International Traffic
in Arms Regulations (ITAR). Accordingly,
all Document Controllers must be U.S. persons within the meaning of
ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S.
Permanent Resident (i.e. 'Green Card Holder'), Temporary Resident, Political
Asylee, or Refugee.
High School Diploma or
equivalent. Minimum of three years experience in document control processes
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
required to stand or sit, and move about the facility.
ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Work usually performed in an office setting. The noise level in the work environment
is usually moderate