Assists employees and managers through
the leave of absence process policies and procedures, including but not
limited to, FMLA, ADA, Workers’ Compensation, and all state and local sick
and other leave laws.
Determines leave eligibility and leave
type based on federal, state, local laws and company policies.
Enters all leaves of absence and related
time off for employees on leave into the payroll system on a weekly basis;
generates and reviews time off reports prior to weekly payroll processing and
follows up with HR Manager on any issues.
Communicates with employees on a timely
basis throughout the leave cycle, such as designations and other notices,
medical certifications, and forms.
Conducts the necessary follow up with
employees and managers on leave status, updates, short term/long term
disability pay, and work restrictions.
Communicates with insurance companies to
ensure the prompt payment of employees WC, Short Term and Long Term
Ensures employees on leave pay their insurance
premiums before, during or after leave of absence.
Evaluates requests for workplace
accommodations and administer the ADA interactive process to establish,
review, and update accommodations, with the approval of the VP of HR.
Maintains system for tracking all leaves
of absence and accommodation requests, including payroll reports and tracking
compliance of employee benefits programs with all legal requirements
including FMLA, ADA, ACA, HIPAA, ERISA, COBRA, among other related Federal
and State regulations.
11. Manages all
workers compensation related injuries, by prompting the care of the injured
employee, filling out the accident report, submitting the accident to the WC
carrier and following up on the claim throughout its life, until resolved.
12. Prepares and
posts the annual OSHA log.
Attendance System and sends Exception Reports to Human Resource Manager and
VP Human Resources to investigate and/or generate disciplinary actions.
14. Communicates personnel
changes such as new hires, transfers, promotions, HR reminders, wellness
tips, employee benefits and other related information through internal
communication channels i.e., e-boards and emails to the entire organization.
monthly Random Drug Testing Program selections, for DOT and Non-DOT
16. Orders blankets
for newborn/adopted babies, orders “Get Well” cards and mails them.
17. Serves as a
backup for monthly benefits bills.
18. Ensures maintenance
compliance of employee personnel files and retains employment records in line
with the Department of Labor (DOL) records retention requirements.
19. Responds and
cooperates during emergency calls and functions as a First Responder, as
as a back-up for other HR team members, as needed.
21. Cooperates with
Benefits Coordinator in annual events such as, Open Enrollment, Flu Shots,
Wellness Fairs, etc.
22. Cooperates in employee
relations events including but not limited to, monthly birthday celebration,
company picnics, BBQ’s, holiday parties, etc.
23. Responsible for
working according to the company’s safety, department and quality standards.
24. Performs other
related duties as required and assigned.