Job Description

PBE- Human Resources Coordinator- Leave of Absence (Pompano Beach, FL)

Department: Human Resources

Job Description


The Human Resources Coordinator (LOA) is responsible for the administration of the organization’s Integrated Leave and Disability Program, including but not limited to, Workers’ Compensation (WC), Short-Term Disability, Long-Term Disability, Family Medical Leave Act and company’s Personal Leave of Absence policy, with the objective of providing early intervention to reduce absenteeism and supporting formal return-to-work programs.


Essential Duties and Accountabilities  

1.      Assists employees and managers through the leave of absence process policies and procedures, including but not limited to, FMLA, ADA, Workers’ Compensation, and all state and local sick and other leave laws.

2.      Determines leave eligibility and leave type based on federal, state, local laws and company policies.

3.      Enters all leaves of absence and related time off for employees on leave into the payroll system on a weekly basis; generates and reviews time off reports prior to weekly payroll processing and follows up with HR Manager on any issues.

4.      Communicates with employees on a timely basis throughout the leave cycle, such as designations and other notices, medical certifications, and forms.

5.      Conducts the necessary follow up with employees and managers on leave status, updates, short term/long term disability pay, and work restrictions.

6.      Communicates with insurance companies to ensure the prompt payment of employees WC, Short Term and Long Term Disability benefits.

7.      Ensures employees on leave pay their insurance premiums before, during or after leave of absence.

8.      Evaluates requests for workplace accommodations and administer the ADA interactive process to establish, review, and update accommodations, with the approval of the VP of HR.

9.      Maintains system for tracking all leaves of absence and accommodation requests, including payroll reports and tracking spreadsheets.

10.  Ensures compliance of employee benefits programs with all legal requirements including FMLA, ADA, ACA, HIPAA, ERISA, COBRA, among other related Federal and State regulations.

11.  Manages all workers compensation related injuries, by prompting the care of the injured employee, filling out the accident report, submitting the accident to the WC carrier and following up on the claim throughout its life, until resolved.

12.  Prepares and posts the annual OSHA log.

13.  Manages Attendance System and sends Exception Reports to Human Resource Manager and VP Human Resources to investigate and/or generate disciplinary actions.

14.  Communicates personnel changes such as new hires, transfers, promotions, HR reminders, wellness tips, employee benefits and other related information through internal communication channels i.e., e-boards and emails to the entire organization.

15.  Coordinates monthly Random Drug Testing Program selections, for DOT and Non-DOT employees.

16.  Orders blankets for newborn/adopted babies, orders “Get Well” cards and mails them.

17.  Serves as a backup for monthly benefits bills.

18.  Ensures maintenance compliance of employee personnel files and retains employment records in line with the Department of Labor (DOL) records retention requirements.

19.  Responds and cooperates during emergency calls and functions as a First Responder, as needed.

20.  Serves as a back-up for other HR team members, as needed.

21.  Cooperates with Benefits Coordinator in annual events such as, Open Enrollment, Flu Shots, Wellness Fairs, etc.

22.  Cooperates in employee relations events including but not limited to, monthly birthday celebration, company picnics, BBQ’s, holiday parties, etc.

23.  Responsible for working according to the company’s safety, department and quality standards.

24.  Performs other related duties as required and assigned.


§  Bachelor’s Degree in Human Resources or two (2) years of human resources administrative or recruiting experience.

§  aPHR or PHR certification preferred. If candidate does not hold a certification, one must be completed (company paid) during the first year of employment, in order to know basic HR concepts and keep up with legal updates.

§  Ability to communicate effectively with the diverse cultures and multiple levels of the organization.

§  Experience with Kronos preferred.

§  Proficient in Microsoft Office Software such as Word, Excel, Power Point, Outlook and payroll systems.

§  Must be able to maintain a high level of confidentiality.

§  Must read, write and understand advance English.

§  Must be authorized to work in the USA.

§  Bilingual skills in French, Creole, Spanish, Portuguese, Italian, or Cantonese preferred but not required.

§  Regular and predictable attendance is an essential function for this position.

Physical Demands and Working Conditions

  • Requires sitting or standing for a prolonged period of time.
  • Requires dexterity and coordination to handle files, boxes and materials.
  • Requires minimum reaching for items above and below desk level.
  • Requires hand/eye to use keyboard and video display terminal for prolonged periods.

§  Requires walking, bending, stooping, pushing, pulling, and lifting up to 15 lbs. unassisted.

§  Requires repetitive movements with fingers, hands, wrist, and arms.

Job Type
Full Time