Job Description

PBE- Employee Leave Benefits Coordinator - Onsite

Department: Human Resources

Job Description

Job Summary:

The Employee Leave & Benefits Coordinator position assists employees with FMLA, STD, LTD, Work Comp and benefits enrollment and questions. The position is responsible for programs that include plans for retirement, leave policies, wellness programs and many other responsibilities. 

Leaves Of Absence Duties/Responsibilities:

·        Assists employees with leave of absence requests and guides them through the process.

·        Processes all leave of absence paperwork according to established procedures and laws.

·        Provides timely and accurate responses to associates and all levels of management concerning day-to-day issues and activities and payroll related time off.

·        Review FMLA documentation for accuracy and completeness.

·        Make recommendations to approve or deny requests for FMLA based on federal regulations.

·        Coordinates correspondence, forms and other documents related to leaves.

·        Assists management with leave of absence situations and provides guidance within the policy and established legal guidelines.

·        Keeps complete records of all LOA requests and maintains tracking and analysis of data and in compliance with standards and federal/state regulations.

·        Serve as an internal reference to the company for certification requirements and processing.

·        Contact Providers for clarification.


Benefits Duties/Responsibilities:

·        Vendor Management: Works with HR benefit partners for escalated support needs, including but not limited to plan design, claims administration and appeals, COBRA, retirement administration, and HRIS data integrity.

·        Completes annual reporting for employee benefits: ACA, 1095, 1099, 401K and 5500 and assists as needed with W2 reporting.

·        Administer various employee benefits programs, such as group health, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.

·        Conduct benefits orientations and explain benefits self-enrollment system.

·        Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.

·        Assist employees with health, dental, life and other related benefit claims.

·        Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives.

·        Coordinate workers' compensation claims with third-party administrator. Follow up on claims.

·        Assist HR director in obtaining statistics and information in renewal process of any health, life and retirement plans that benefit the company.

·        Prepare and set up meetings designed to help employees obtain information and understand company benefits and other related incentive programs. Ensure distribution of required employee notices.

·        Prepare and maintain biweekly employee reports, new-hire and absentee reports. Maintain and update company organizational charts, phone directory and other requested reports as needed.

·        Assist HR director in completing benefits reporting requirements.

·        Other duties as assigned.

Required Skills/Abilities:

·        Knowledge of employee benefits and applicable laws.

·        Knowledge of FMLA and applicable laws.

·        Knowledge of Work Comp reporting.

·        Excellent written and verbal communication skills.

·        Excellent organizational and time management skills.

·        Proficient with Microsoft Office Suite or similar software.

·        Ability to speak Spanish a must.

Education and Experience:

·        Bachelor’s degree in human resources, business administration, or a related field

·        3-5 of FMLA, Work Comp claim administration or a related field

·        Experience with UKG Ultimate Software HRMS/HRIS systems

·        401k audit and 5500 experience required

·        Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook)

·        Bilingual English/Spanish

·        Must be authorized to work in the U.S.A

·        Current knowledge of the integrated disability and absence management industry.

·        Must have a solid understanding of FMLA and employment.

Physical Requirements:

·        Prolonged periods sitting at a desk and working on a computer.

·        Must be able to lift up to 15 pounds at a time.


Supervisory Responsibilities:

·        None




Job Type
Full Time