Job Description

PBE- DoD Contract Manager

Department: Sales - Military

Job Description

SUMMARY

The DoD Contract Manager is responsible for life-of-the-contract-related activities ranging from the Request for Proposal phase through post-delivery and contract close-out activities. This position is responsible for RFP review, proposal drafting, leading and coordinating organizational teams for incorporation into the proposal.  In the addition, this role will have oversight over tracking of outstanding and upcoming proposals, contract awards, and performance and compliance throughout the life cycle of the program. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

·        Work with the DoD Contract Capture Team;

·        Read, review, interpret and respond to Requests for Proposals and Quotes (RFP) from US Government DoD Partners (Customer);

·        Access USG databases such as the System for Award Management (SAM), Wide Area Workflow (WAWF), and the DLA Internet Bid Board System (DIBSS) to attain RFP, contract award, and performance information;

·        Support RFPs to include full review of the RFP to provide guidance to the business team on the Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation System (DFARS), or other clause impacts, identifying any contractual risks, and writing questions or assumptions to clarify those risks;

·        Proposal preparation, including drafting proposal, leading teams by coordinating all operational functions and respective responses that address specific RFP requirements;

·        Review proposal documents for compliance with solicitation instructions, complete Representations and Certifications, and inclusions of contractual risk mitigation language. Inform leadership of any contractual concerns in the proposal and provide recommendations for revisions;

·        Ability to research and communicate requirements for compliance with FAR, DFAR , State or Local requirements, and other regulatory requirements, as applicable, to provide compliance guidance to the business team;

·        Ensure business team and Organization has implemented business practices to comply with FAR, DFAR, and other regulatory requirements in RFP and subsequent contract awards; communicate with business team potential lapses of noncompliance;

·        Ensure completeness and accuracy of responses prior to submission to the Customer;

·        Responsible for managing contract award reviews and confirmations, reviewing agreement amendments/modification, incorporating changes, and communicating such changes and acknowledgments to the business team and Customer;

·        Prepare, redline, negotiate, and finalize NDAs and TAs consistent with company policies;

·        Interface and interact with various Government Constituencies, including contracting officers, contracting officer technical representatives, and DCAA & DCMA representatives;

·        Manage relationship with the Customer Contracting Officer/Subcontract Administrator to resolve proposal or contract questions and discuss contract modifications;

·        Track and ensure Company compliance throughout the term of the contract.......       

·        Other duties will be assigned to meet business needs.

 

QUALIFICATIONS

·        4 Year College Degreed

·        Excellent English Speaking - Required

·        Excellent English writing skills - Required

·        Excellent analytical skills - Required

·       U.S Citizenship is required as this position requires use of and access to information which is subject to the International Traffic in Arms Regulations (ITAR) and also requires that the Contract Administrator be eligible for a U.S. government security clearance.

·        Ability to work under pressure, on very tight deadlines with organizational teams who have conflicting priorities.

·        Ability to work with all levels of the organization from clerks to VPs and the CEO.

·        Ensure responses are captured timely, and incorporated in an easy to understand response.

·     5+ years of relevant experience with DoD contract administration including knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) required. 

·        Experience with various DoD contract types preferred, to include Firm Fixed Price (FFP) and Cost Plus Fixed Fee (CPFF).

     · Demonstrated experience in critical thinking, analysis and problem solving.

·        Experience with ISO 9001:2015 certified system preferable

·        Experience with AS9100

·        Proficient in Microsoft Office Suite and SharePoint

·        Proficient in research and analysis of FAR, DFAR, NISPOM, and other applicable regulations.

·        Excellent verbal/written communication skills

·        Strong interpersonal skills for building strong customer relationships and working with all levels of management

·        Possess analytical and independent problem-solving skills

·        Ability to manage multiple competing priorities

 

ATTRIBUTES

·        Calm under pressure

·        Poised, Articulate

·        Comfortable in an up-tempo environment

·        Comfortable in an environment of conflicting priorities and rapidly changing priorities

·        Intelligent / Analytical

·        Ability to sift through/process large amounts of data to identify key factors.

·        Approachable

·        Sense of urgency

 

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS OF THE POSITION

While performing the duties of this job, the employee is not regularly required to use hands, handle, or feel objects, or controls and talk and hear. The employee frequently is required to sit for prolonged periods and use the telephone frequently. The employee is regularly required to stand, walk, and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The working conditions and physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. An individual should contact his or her supervisor or human resources if he or she believes that accommodation is needed.

The above statement reflects the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. 

Disclaimer: Please note that while this job description is intended to be an accurate reflection of the current role, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to revise duties, responsibilities, skills, efforts, or adjust scope of the job at any time, as necessitated by business demands.


ITAR Requirements

To conform to U.S. Government commercial space technology export regulations, including the International Traffic in Arms Regulations (ITAR), 8 U.S.C. § 1324b(a)(3), applicants for employment at Point Blank Enterprises, Inc. must be a U.S. citizen or national, lawfully admitted for permanent residence into the U.S. (i.e. current green card holder), or lawfully admitted as a refugee or granted asylum under 8 U.S.C. § 1157-1158.

Equal Employment Opportunity

Point Blank Enterprises, Inc. is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. Point Blank Enterprises, Inc. hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Point Blank Enterprises, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws.

Affirmative Action and Disability Accommodation

Applicants wishing to view a copy of Point Blank Enterprises, Inc.’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at humanresources@pbearmor.com


Job Type
Full Time