Contract Administrator Job Overview

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts, including purchases, sales and business partnerships. They handle the planning, creation, and updating of contracts based on the needs of all interested parties. They also check contracts for legal compliance.

Essential Duties:

• Perform daily sales reports and distribute them to the relevant sales teams.
• Research potential new businesses. 
• Receive daily bid opportunities and RFPs, review requirements, and distribute to the appropriate sales representatives. Discuss the ability to participate in suitable opportunities.
• Preparing bids, process specifications, test and progress reports, and other exhibits that may be required.
• Assist authorized distributors on their proposal preparation.
• Responsible for coordinating, organizing, and administering all phases of contract management, including supervising contract related activities.
• Negotiate terms and handles agreements from the beginning until they are fully executed agreements.
• Maintain updated price lists in every active contract, revise pricing yearly. Add new products and delete obsolete ones as needed, following contractual requirements.
• Process special price requests and issue manual quotes when required.
• Evaluate insurance requirements for contracts and company events, request and provide Certificates of Insurance as per the needs.
• Prepare contract change notices, monitor Company’s performance including the reporting and status of contractor.
• Maintain contracts repository, with pertinent contract information as original contract, all correspondence, changes/deviations, amendments, payment schedules.
• Prepare and disseminate information to appropriate employees regarding contract status, facilitate contract meetings.
• Ensure that contractor follows legal requirements, specifications, and government regulations.
• Perform monthly and quarterly usage reporting for each contract, making sure deadlines are met. Issue usage fee payments. Prepare Detailed reporting using excel and other tools.
• Assure consistent contract compliance with relevant agency, States, etc.
• Identify and escalate any contract related concerns to appropriate contract management stakeholders.

Minimum Skills & Qualifications:

• An undergraduate degree from an accredited college or university AND two (2) years of practical experience with purchasing and contracting for a public or private sector entity; OR Relevant experience with manufacturing/ personal protection gear industry procurement/contracting.
• Experience with National Association of State Procurement Officials (NASPO) ValuePoint procurement process and best practices
•  Manage ERPs systems as Oracle and Microsoft Dynamics AX
• Knowledge of contract compliance requirements
• Experience in Online Procurement Platforms
• General Business Skills and Microsoft Office Suite Programs (Word, Excel, PowerPoint)
• Excellent writing skills
• Keen attention to detail, with an ability to spot errors
• Strong analytical and organizational skills
• Excellent time management, communication, and decision-making skills
• Must speak, read, write, and understand English
• Must be authorized to work in the USA in accordance with ITAR

Physical Demands & Working Conditions:

• Requires sitting for a prolonged period of time
• Requires dexterity and coordination to handle files, boxes and materials
• Requires minimum reaching for items above and below desk level
• Requires strength, coordination and vision to use keyboard and computer monitor/ video display for prolonged periods
• Requires walking, bending, stooping, pushing, pulling, and lifting up to 25 lbs. unassisted
• Requires repetitive movements with fingers, hands, wrist, and arms
• Requires occasional traveling

ITAR Requirements